Video Presentations Instructions

PREPARING AND SUBMITTING YOUR VIDEO PRESENTATION:

We recommend you to upload your video to the YouTube and submit us the link of it.

You are requested to prepare and upload a video of your presentation by the deadline indicated below. We strongly encourage presenters to be creative in presenting their work. Your video presentation is expected to contain at least a brief introduction of the speaker with a webcam, if desired, followed by voice over slides for your presentation. We urge you to take advantage of the virtual conference opportunity to better convey the technical knowledge to the attendees. For example, you may show demos, experimental apparatus/setup of your work. This will be considered as a partial fulfilment of your attendance requirement at the conference, and is a requirement for your paper to remain in IEEE Xplore.

In order for videos to be verified by the technical program committee, there is considerable urgency in preparing and uploading your video. Accordingly, we ask you to finalize and upload your video by Monday, March 30th FIRM deadline.

There are several video conferencing tools available to easily record your presentation. You may use any software as long as you get a high-quality recording and your final file is in MP4 format.

Our recommended approach to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone, is to record the presentation using Zoom, available to users on most platforms and in most countries:

Instructions for recording your presentation with Zoom:

 https://ieeetv.ieee.org/ieeetv-specials/recording-your-presentation-with-zoom

You can also use the two-step method covered below:

* Create Voice Over PowerPoint and convert to MP4

The following video editing tools may also be useful to polish your video:

OSB Studio, PowerPoint, iMovie and Lightworks.

You can use the following video compression tools to bring it down to the size limit of 150MB.

Avidemux (open source software): http://avidemux.sourceforge.net/

 

 

FFMPEG: https://ffmpeg.org/

GUIDELINES FOR PREPARING YOUR VIDEO:

Papers presentations: duration 15 minutes (max), limited to 150MB file size

Video file format: mp4

Dimensions: Minimum height 720 pixels, aspect ratio: 16:9

Your first slide should be an introduction slide that has your paper title, the presenter’s name, the authors’ names and affiliations and session title.

Showing a speaker view is recommended but not compulsory. If you choose to do so, please make sure the speaker window is in the top right corner of the screen and not covering slides.

As a reminder, we ask you that you please finalize and upload your video by before the timeline. Videos that are not received by the deadline will be considered no-shows. We thank you for your cooperation in this endeavor.

TIPS FOR RECORDING:

Use as quiet an area as possible

Avoid areas that have echo

Rooms should be fairly small

Sound dampening with carpeting, curtains, furniture

Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection

Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”.  Avoid using default built-in microphone on computer.

Perform a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation.  Make adjustments if needed.

Review and check your video to improve its quality (e.g. removing awkward silences and start/stop bits). You can use the video recording and editing tools.

UPLOADING YOUR VIDEO TO THE VIRTUAL PLATFORM:

We recommend you to upload your video to the YouTube and submit us the link of it.

Please finalize and upload your video before the given timelines, Videos that are not received by the deadline will be considered no-shows in accordance with the I2CT non-presented paper policy.

We appreciate your support in making I2CT  2021 a success in this virtual conference format and we thank you for your cooperation in this endeavor.

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